What is the International Affairs Department doing and what does it offer for students?

The International Affairs Department (IAD) helps with questions related to the internship in Germany.

We offer CV and Cover Letter checks for Students and Alumni.

We check if the internship meets the GJU requirements (not the relation to your major).

We provide Students with lists of German companies who have taken GJU students as interns previously.

We assist Students in case they cannot find an internship.

We accept the internship documents (report and certificate) after finishing the internship. 

 

 

I have a German passport, do I go through the same procedures like other students before moving to Germany? 

Yes, you have to go through the same procedures as Jordanian passport holders.

How can I contact the Office for Industrial Links?

You can send us an email or visit us at the Office during the office hours

  • Campus Madaba Office B 103
  • Campus Amman Office SI 215

 

Our email addresses

Oil@gju.edu.jo 

 

Please note: If you want that your application documents get checked, you have to book an appointment.

 

If you have to contact someone in Germany, please contact the Project Office in Magdeburg (support.gy@german-jordanian.org).

 

Do I, as a foreign Arab student, have to get my high school certificate certified in my home country?  

No, you do not. Just make sure you have an English or German translation of it. 

I have a German passport, do I go through the same procedures as other students before moving to Germany? 

Students with a German passport do not have to open a blocked account, neither do they need a visa. Nevertheless, they have to fulfil all academic prerequisites for the German Year and apply for the host university with the IAD 

 

When are the office hours of the Office for Industrial Links?

Campus Madaba B 103

Sunday-Monday 8:00-12:00
Tuesday-Wednesday 13:00-16:00
Thursday 8:00- 10:00

SABE Campus Jabal-Amman SI 215

Sunday 09:00-15:00

 

Is there someone I can contact in Germany during my stay?

Yes there is. There is the Project Office in Magdeburg that you can contact: support.gy@german-jordanian.org

Can I renew or extend my visa once I arrived in Germany?  

Please turn to the responsible outgoing coordinator at GJU International Affairs Department for further details.  

Is our internship a voluntary internship (freiwilliges Praktikum) or a mandatory/obligatory internship (Pflichtpraktikum)?

It is a mandatory/obligatory internship (Pflichtpraktikum).

What is the required amount to be blocked for my German Year and does it cover my monthly expenses? 

According to the German Ministry of Foreign Affairs, a minimum amount of 11.172 EUR (plus Fintiba 189 EUR fees) has to be blocked for your German Year. This will come to a total of 11.361 EUR required to be blocked beforehand. 

It should cover your monthly expenses, but this also depends on your lifestyle, of course. 

 

What are the GJU internship requirements for the internship in Germany? 

The requirements are :

  • A duration of at least 20 weeks, minimum 35 working hours per week (fulltime)
  • The internship tasks have to be related to your major

Do German host universities require fees? 

Yes, all German universities require semester fees of about 100-300 EUR. The amount differs from one university to another. In most cases, the money needs to be transferred before you leave for Germany. Some universities additionally ask for service fees from 250 – 700 Euro. Please find detailed information on these on MyGJU. 
 

What kind of information or documents does the GJU need to confirm my internship?

To confirm your internship we need: 

  • Visitors’ address of your company/office (kindly write it in the e-mail)
  • full name and e-mail of your supervisor within the company/office (kindly write it in the e-mail)
  • a scanned version of the contract with your and your employer’s signature

 

Please send upload them here: https://docs.google.com/forms/d/1DKsLGYcTWgJndXsxyb357MixtJWokzCnNe38fVg9DkM 

 

How can I check if my internship tasks are related to my major?

To make sure (if not obvious), that your internship tasks are related to your major, you have to check with your specific school’s exchange coordinator

How much money am I supposed to take with me for the first month in Germany?

In case of any delay in opening your German bank account, you should have an amount of money of around 1000 euros for the first month.  

Should I send the contract to the International Affairs Department ( and my exchange coordinator) before signing it

Please make sure that the requirements are fulfilled. You have to upload your contract on your MyGJU account.

After your upload, please follow up on the website for the status of your confirmation 

You should also ask your exchange coordinator before signing, if the internship tasks are related to your major. 

Please note and be aware, that it is your responsibility to make sure that the GJU requirements are fulfilled. 

 

How much money do I need monthly to cover my expenses during my GY? 

Depending on the state, city, personal expenses, etc. Generally between 800 – 900 Euro. 

For further information on the cost of living in Germany, please click the link. 

 

How should I submit my internship information and contract for the confirmation?

Please submit it on your MyGJU account: 

1. Login into your MyGJU account 

2. Go to Academic Affaires 

3. Go to German Year 

4. Go to German Year Internship 

If I haven't spent the whole 931 Euro in a month, can I spend the rest in the next month? 

If you did not spend the whole 931 EUR in one month, you may spend it during the next month.

What kind of documents do I have to submit after finishing my internship and when?

Within latest 2 month after your return to Jordan (after the end of your German Year), you are required to submit:

  • 1 soft copy of the internship report
    The report should be signed and stamped by the company

 

  • 1 soft copy of the internship certificate
    An official signed and stamped certificate, The language of the certificate could be either German or English

For further questions please also check the documents uploaded in the Internships in Germany section.

How much are the transportation costs? Which are the most practical and cheap? 

There are many ways to travel inside Germany and Europe.  

Some universities offer a so-called "semester ticket", with which a student can use the public transportation inside the same city or region, or maybe the same Bundesland of the university for free. Most of the time the semester ticket fees are included in the enrolment/registration fees. 

In most cities, you will find one of the following means of public transportation: Tram (Straßenbahn), buses, and trains (Deutsche Bahn), which are most commonly used by everybody.  

Other than this, you should be aware of the recently established network of intercity buses ("Fernbusse"). Simply select your city of departure, your destination, and the day on which you want to travel, and you'll be shown a list of possible connections. 

Going by bike is also a very common way to get around in Germany. Please see on Facebook or other groups if some people might sell their bikes or if you can rent one long-term. It is a healthy and quick way to get around, please just adhere to the traffic rules.  

May I choose any university I like in Germany? 

In cooperation with your Exchange Coordinator at your school; you will choose five preferred German host universities all equal in priority, among GJU’s partner universities. Distribution to host universities will be according to different criteria.  
 

What if I couldn't finish my internship before the end of my German Year ?

  • If the duration of your extension is more than 3 months you will need to be enrolled for a full third semester read more..
  • If the duration of your extension is for 1-2 months you will need to get a so called Fiktionsbescheinigung read more..
Can I contact a university that isn’t a partner of the GJU if I wanted to enroll at that particular university? 

Please do not contact any other non-partner university in Germany in order to enroll or apply for a seat

How many copies of the certificate and report do I have to submit after I finished the Internship?
 
  • 2 hard copies of the internship report
 
    meaning the original plus a copy
 
  • 3 copies of the internship certificate
    NOTE: you must show us the original certificate, which you can keep once we saw it.
 
 
 
For further questions please also check the documents uploaded in the Internships in Germany section.

Can I stay with a host family instead of moving into a dormitory? 

If you are interested in staying with a host family, you should contact the International Office of your host university. However, not all universities offer help concerning this type of accommodation. The GJU's IAD will only help you with dormitory applications. 

My internship company in Germany wants me to include a Privacy Statement in my internship report, what is it and where can I find one?

A privacy statement (or secrecy agreement) is like a legally binding promise you make to the company of not publishing any of the information within the report or make the content accessible to anybody but your supervisor at the university who needs to approve your internship. According to our internship report instructions you would need to include it in your report if a company requires it.

You can find many examples for privacy statements online and often companies would have their own sample. If they do please use theirs, otherwise you could use the one below:

Privacy Statement

Due to confidential reasons, publishing, replicating i.e. copying of the contents of this report and/or making the content available for a third party is strongly prohibited.

 What exactly is a Wohngemeinschaft (WG or Studentenwohngemeinschaft)?  

 

A WG is a community of students sharing the same flat. Mainly 3 to 6 students share one flat. The IAD very much recommends this very common way of living as it will expose you to a maximum of other students and nationalities. Keep in mind that there are no maids in Germany, so every member of the WG gets her/his share of cleaning the living room, bath and kitchen on a regular basis. 

What exactly is a Wohnheim? 

A Wohnheim is generally a multi-floor building where students live and run by the local Studentenwerk. The number of students living in each dormitory flat is 2 to 15 people. All share the kitchen, the bath, and other facilities offered by the apartment. But each student has a private room that sometimes comes with a private bath. It is not common for a German student to live alone or in a single apartment (hence the offer is mostly very limited).  

 

Your IAD strongly recommends you move into an apartment offered by your host university (Studentenwerk), so you will be near your university and be able to share student life with other students. Private housing is difficult to find and flats very seldom come with furniture. 

 

Is it possible to live with relatives in Germany instead of student accommodation? 
 
Of course, especially if they are living near to the university. This way, you can save the dormitory expenses. But for the visa procedures, the IO and the German embassy will require a confirmation of your relative that she/he is ready to host you for the specified period and it has to be proven that he/she is also able to do that financially and in terms of the space of her/his apartment/house available for each dweller in the house. 
Will the university help me if I couldn’t get accommodation near my university in Germany?

If you apply for the dorms early at the time specified, then there is a relatively low possibility of not receiving an accommodation offer from your host university. Of course, the IAD at GJU will be ready to help those students with a compelling reason for not being able to get an accommodation.

Is it my choice to choose our partners in the accommodations, or is every one getting his own room?

You should write on your housing application if you want to share a dorm with a specific person.

If any problem with the dorm occurs, who is responsible? 

Almost all dorms are run by the local Studentenwerk. There is a contact person for each dormitory, whose contact information should be available to you. You may also always turn to the IO of your host university.

Do I have to transfer the money in Euro?

You can transfer the money in any currency that equals the specific amount in Euros.

Is it possible that my parents/relatives transfer the money for me? Even if they live abroad Jordan?

Yes, it is possible. Since you are the account holder, so they can transfer it for you.

I didn't receive a confirmation email. How can I block my account? 

As long as your passport has been verified and your information is complete, an IBAN should appear in your account overview. If this IBAN appears, you can make the transfer to it and you don't need to wait for the confirmation email. If the IBAN does not appear yet, it means that your verification is still pending.

If I am a green card holder, shall I go through the process of having a blocked account via Fintiba? 

No, you will not be able to have a blocked account through Fintiba, you will need to open a blocked account by your own (e.g. Deutsche Bank), or use a similar service called Expatrio (expatrio.com).

I am an Iraqi citizen, Fintiba sent me an email that additional verification may be required. Should I be worried?  

No, you do not need to worry. If you are transferring from an Iraqi account, for the proof, such as the bank statement of the account, may be asked for. if you are transferring from a Jordanian account, the procedure will be as normal. 

Do I have to apply for a statutory/governmental health insurance?

Yes, you have to apply for it, as the German embassy requires it.

I need to renew my passport. Should I wait with my blocked account? 

No. Please make the transfer with your current passport details (if not expired yet). You then have to verify your new passport once you received it. To do this, please send an email to support@fintiba.com

Please note: The passport you are travelling with has to match the one indicated on all documents, including the blocked account, the health insurance, etc. 

Is it obligatory to register with DAK (statutory health insurance)?  

Since GJU deals with Fintiba, our outgoing students are most likely to have the DAK insurance, as it is one of the requirements for the German Embassy. Unless your host university asks for another insurance, we recommend you to take DAK insurance. 

May I choose the person I go with? 

Yes, you can but you will lose the chance of having your preferred host university. 

How many credit hours should I pass in order to start my German year?

The total amount of your passed credit hours (excluding German Levels I to VI) at GJU is

  • 90 credit hours or higher for all engineering majors and Architecture
  • 85 credit hours or higher for all Business majors, Design and Visual Communication and Computer Science
  • 72 credit hours or higher for B.A. German and English for Business and Communication and B.A. Translation students following the new study plan from 2014

 

Does the German embassy require fees when I apply for the visa?

Yes, the German embassy requires 75 Euro as service fees (this amount is for 2019/2020). to be paid in Jordanian dinar according to the currency difference on that day. the amount is not refundable in case of German Year cancellation. 

Is it possible to apply for the German year if my GPA is below 61% hoping that I will raise it before I travel to Germany?

No, it is not. As the GJU German year, regulation states that the GPA must not be less than 61% when the student apply for the German year.

How long does the Visa issuance take?

It usually takes from 6 – 8 weeks to be issued.

Is it possible to start my Internship semester before the study semester?

No, it is not as it is against the German year regulations of GJU.

Can I search for another option/ dorm after I arrived in Germany?

If you would like to have another accommodation, you must inform the International Office of your university.  According to your rental contract you may change the dorm within a month or two. You may find alternative accommodation offers online. Always keep in mind that affordable accommodation in Germany is almost always very hard to find.

Should I/Can I apply for the visa at the German embassy myself?

No, please do not apply for a visa for the German Year on your own. The International Affairs Department will help you with the application process and arranges the necessary appointments at the embassy.

Does the International Affairs Department has an influence in the Visa issuance?

No, the IAD at GJU have no influence on anything related to the Visa issuance.

If I cancelled my German year for non-academic reasons. Will that affect my allocation for the semester after?

Yes, it will. Those who cancel their German year after the allocation and for non-academic reasons will get the least preference in the university allocation process for the semester after.

Can I track my Visa via VFS Global or through the IAD at GJU?

No, you cannot track your Visa at all. You will be informed by us when it is issued.

Is the International Affairs Department at GJU responsible for finding me accommodation?

No, it is not, the student is fully responsible for finding accommodation; the IAD at GJU and at your German host university will be happy to provide you with general info and support. It is advisable that students start looking for accommodation very early since there are many types of accommodation and students have various demands. Please check the following link for further details: http://www.gju.edu.jo/content/housing-germany-447 

What is the type of my Visa? Can I travel around Europe?

The Visa you get is a National Student Visa type D, which allows you to travel through the European Schengen area.

Do some dormitories require rent to be paid in advance?

Yes there are, some dormitories require some deposits before you leave to Germany. Even some dormitories require the full 6 months in advance.

Does Germany have to be my first entry destination?

Yes, Germany has to be your first entry destination, in order to avoid any interference with the European Authorities. 

What happens if I submit my blocking confirmation late?

Please note that we do not accept late submissions of the blocking agreement. The blocking confirmation document is a key requirement for securing a visa application date and receiving your visa. If this is delayed, you may face serious issues traveling to Germany on time.

Can I apply for the Visa using the Declaration of Commitment (Verpflichtungserklärung كفالة) instead of the Fintiba blocked account?

Yes, you can; the terms and conditions vary from one German state to another. The person offering to sponsor you should ask the Foreign Office in his state to clear the situation. The original document should

Can I transfer to the blocked account in instalments / can I submit the rest later?

Please do not submit the funds to the blocked account in instalments. Doing so would incur extra fees, and only a full blocking confirmation with the full amount for the time you will spend in Germany will be accepted.

Is there any deadline for money depositing?

Yes there is, it changes every semester (10th of December for Spring outgoings & 10th of June for Fall outgoings), please note that the International transfers may takes 10 days, so please make sure that you have your blocking confirmation ready by then the latest. A delay in submitting the blocking confirmation will lead to a cancellation in your German year. 

I entered the wrong dates / I need to adjust information on the Fintiba portal, how can I update these?

Please note that the international office has no direct access to Fintiba’s platform. If you require information changed, please contact fintiba’s support team at support@fintiba.com.

If I cancelled my German year for any reason. Can I get my money back from my blocked account?

Yes. There is a specific procedure for that. Please note that it takes up to two months in order to get your money back. The responsible IAD coordinator will give you further details. Please note that if you are moving your German Year to the future, we strongly suggest maintaining the blocked account until you do travel. This will save you the effort of reopening the account, as well as paying fees a second time. No money will be deducted from an existing account until you travel to Germany. You will, however, need to adjust the travel dates in time (relevant for your mawista travel insurance).

I am a scholarship holder, do I still need to block the full amount?

No, if you have a scholarship, please only block the difference required to reach the yearly blocked amount of 11,172 Euro. For instance, if you have an Erasmus scholarship for 4 months, you would only need to block for the remaining 8 months (7,448 Euro + 189 Euro fees = 7,637 Euro)

How can I be sure to get a dorm before I travel to Germany?

You have to apply for the dorm with your application to the host university. If for any reason your host university cannot supply you with a dorm offer, you should closely work on this issue with the IAD at GJU. 

Where can we stay if we want to arrive two weeks before the dorms open?

Your should definitely contact the IO of your host university in such a case. The cheapest places to stay are Youth Hostels. You will find them in almost every city

If I got sick or an accident occurs, where should I go and am I covered by my insurance?

In case of emergency call 112, but only in case of an emergency.

If you get sick, you can visit mostly every doctor ("Allgemeinarzt"). They are almost all covered by your German insurance company. You will have to register with a German health insurance upon arrival at your place of stay. For the time between your arrival and the enrolment with a German health insurance you should sign up for travel insurance prior to your departure to Germany. 

Do I have to sign up for another health insurance, even if I have an international one?
 

Yes, you do. As a student in Germany, you are required to be covered by a German insurance throughout the whole year in Germany. A German insurance will not require you to pay for health treatment unlike the international one which will require paying on the spot and then compensates only later on.

Are we going to take similar courses of what we’ve taken at GJU?

The courses provided at your host university will be related to your field of study. For further details please refer to your Exchange Coordinator at your school. 

Is it true that universities in the west of Germany provide better education than universities in the east? 

False. All universities in Germany are run by the respective federal state and are very well equipped. Tutors are skilled and provide the same level of teaching every where. Actually some of the most famous German universities are located in East Germany with an excellent reputation throughout Europe and around the world. Generally German universities do not excel as whole institution but more specifically on a selection of certain fields of study. 

Do I have to pay more, if I decide to have extra credit hours in Germany? 

No, you do not have to pay any tuition fees to the host university. For changes to your learning agreement you should consult your Exchange Officer at GJU and your Contact Professor at the host university. 

If I have one subject left to graduate, can I take that subject in Germany instead of coming back for 1 semester? 

This depends to a large degree on the study program you are taking at GJU. You should always consult your  GJU Exchange Coordinator in such cases. 

Does the German way of teaching and studying differ a lot from the kind of American way at the GJU? 

Yes, it does. In Germany, the greater load of studying is on the student himself. The student needs to be very self disciplined, self organized and highly independent. Memorization is not being asked much, but creative approaches to questions are highly valued. German students do a lot of reading, having to research the resources mostly by themselves.

At a Fachhochschule a great part of the study process is via hand on experiment and laboratory assignments. Also at the end of the term there is only one final exam for each course. It is not common to have mid term exams or quizzes, so your final grade depends solely on the final exam. In general nobody takes your attendance and it is entirely your own responsibility to benefit from your study term or not.

Can I do an independent German language course in Germany prior to my German Year?
 
Yes, you can. You will have to provide an invitation by the language institute in order to apply for a visa for more than one year. Important: Any language course has to come with at least 22 hours per week to be relevant for the visa application (only intensive courses are permitted).
Before we begin with our courses, are we taking a German course at the host university to strengthen our language?
Many universities offer introductory seminars and lectures for exchange students. Sometimes there is a language course for one or two weeks for exchange students (within the Orientierungswoche) before the beginning of the semester. Sometimes language courses are offered to accompany your studies. Also some universities offer language courses related to the field of study during the semester. Some universities might even have a compulsory language course for all foreign students.

Can I do an internship in Germany independently of my fourth year in Germany?

Yes, you can, but you have to provide an internship contract from the internship company for the visa application. The contract has to state that the internship will pay enough to cover your living expenses in Germany (at least 853 EUR per month). For further Information, please turn to the OIL team: oil@gju.edu.jo

What would happen, if I couldn't find an internship?

You have to start apply two weeks after arrival in German. You may always ask for help with the IAD at GJU, the GJU Project Office at HS Magdeburg and possibly also from your host university (Praktikumsamt or Praktikumsbeauftragter..). 
 
Am I allowed to carry in my luggage herbs, oil, meat or Jameed?
You may well take any quantity of food in your luggage, but make sure you do not carry any liquids in your hand luggage. 

Will there be anybody to pick me at the airport in Germany, once I arrived?

That depends on your host university, if it provides a pick up service; you’ll be informed along with the acceptance letter.