About the Department

About the Department

The Supply and Inventory Management department is responsible for providing the University with supplies, materials, equipment, and other devices. The Department obtains, inspects, registers, labels, stores, and organizes these items in the storage facilities of the University, where they are kept secure and maintained regularly. The supply and Inventory Management department also takes inventory of these storage facilities, monitors the stored items, disposes of them, and repairs them in accordance with the applicable provisions of the policy for supplies and maintenance at the University. This also includes securing the best investments in movable and unmovable property for the University.

Supply and Inventory Management follows the latest, most proven methods when coordinating purchases for requesting parties at the University. The Department composes detailed yet accessible requests for tender to attract potential suppliers. By taking advantage of principle of fair and free competition (between suppliers), Supply and Inventory Management secures quality products at reduced prices. Supplies and Tenders also participates in the special committees for the receipt and admission of purchases, including registering them and sending them to the parties to the requesting parties. The Department also prepares internal reports on its operations and provides them to the relevant authorities inside or outside the University upon request. These reports include annual inventory at the University to ensure that all property and assets are in working order.  


SIMD Mandate:

  • Develop GJU yearly procurement plan, and validate all procurement requests according to the plan.

  • Document all the procurement supporting documents.

  • Support the purchasing committees in terms of evaluating the specifications of the requested supplies and services.

  • Follow up with the different technical committees during the evaluation of the offers of the tenders.

  • Follow up with the supply/service providers after the contracting phase until the end of the contracting period.

  • Manage the GJU inventory and insure the best practices of the inventory management procedures are implemented.