FAQs
What is the procedure for submitting proposals for international funding applications?
The project PI must provide the IPO with a project summary that includes the project title, a summary of the activities, the foreseen obligations of the university, the budget, and the project partners.
If the project has to be implemented in an academic unit at the university, then the PI must provide us with the unit’s endorsement of the proposal.
After which, the IPO will request the President’s approval of the proposal.
After receiving the funding agency’s approval of the project, what is the process for signing the agreement?
After providing the IPO with the funding agency’s approval of the project and the draft agreement and budget along with all relevant annexes, the IPO will proceed to obtain the financial and legal consultations to ensure that GJU can adhere to the contractual agreements as needed.
After which the IPO will request the President’s approval and signature of the agreement as the official legal representative of GJU.
How can I assign new project team members?
New project team members can be assigned by filling out one of the appropriate forms linked below and sending them to the IPO, after which the IPO will request the President’s approval of all new appointments before their work begins and after ensuring that the request is in line with GJU's and the funding agency's regulations and that there are enough project funds.
Is there a limit to the number of working days on external projects for GJU project team members?
Academic faculty members with a teaching overload during the academic and summer semesters, may work up to 12 working days per month on international projects.
Administrative staff members may work up to 12 working days per month on international projects.
What is the procedure for disbursing project staff remunerations?
The PI shall submit a payment request using the forms provided by the funding agency if any, otherwise the form provided by the IPO shall be used along with a timesheet indicating the working period, working days (for academic staff and Non-GJU staff members) or hours (for administrative staff members), and the tasks performed.
- Payment Request
- Timesheet in days (for academic staff and Non-GJU staff members)
- Timesheet in hours (for administrative staff members)
The IPO shall then audit the request according to the team member’s appointment, the project’s agreement and guidelines, as well as the budget availability before forwarding the request to the Finance Department.